Booking assets

BookingTimes allows you to keep a record of your business assets i.e. vehicles or equipment that are used for bookings. This can be useful if you have a limited number of assets available for bookings. Bookings will automatically be restricted pending the availability of assets that are assigned to those services.

This article will show you how to enable booking assets, create a list of assets and assign an asset to a service.

Enable booking assets

1. Navigate to Setup > Business Detail

2. Click on the Bookings tab

3. Under Booking Configuration, check Enable Booking Assets

4. From the dropdown list, select the terminology that you would like to use for your Booking Assets. This will then appear as an option in the Setup menu

5. Click Save
   
   
   

Create assets

1. Navigate to Setup > Bookings > Assets (this may be called 'vehicles' or 'equipment' depending on your chosen terminology.)

2. Click Add Asset Type. This defines the category that each asset will be added to. e.g. Automatic cars, manual cars
   

   

   
   

3. Enter the name for your asset type

4. Click Save
   

   

   
   
   

5. Click Add Asset link below the Asset Type to add it into
   

   

   
   
   

6. Enter the asset details

   1. If you'd like to restrict the asset’s availability, check Enable Restricted Period and select the desired time frame.
      
      

7. Click Save

Assign assets to services

1. Navigate to Setup > Bookings > Services

2. Select the service

3. Click on the Assets tab (this may be called 'vehicles' or 'equipment' depending on your chosen terminology.)

4. Select the number of each asset required for the booking. In this example, this service requires 1 automatic car being available

5. Click Save

6. If an asset is not available for a booking then the system will prevent a booking from being made.

   1. If you as a BookingTimes admin are trying to book it, it will appear greyed out and cannot be selected, however, an option to override this is available by clicking the Override link below the list of services